Office Administrator is responsible for the general operation of our office. Duties will involve greeting
visitors, answering incoming phone calls, purchasing office and warehouse supplies and taking
proper inventory, and supervising our office cleaning staff to ensure maximum productivity.
Responsibilities:
RECEPTION
Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class
service to our customers.
Assisting clients, suppliers, other visitors in finding their way around the office.
Receive, sort and distribute the mail.
Maintains the cleanliness of Reception Area.
Distribute correspondence memos, letters, faxes, and forms.
GENERAL OFFICE OPERATIONS
Overseeing general office operation.
o Supervising cleaning support staff by providing clear schedule on office maintenance
(e.g., window cleaning, carpet cleaning, etc.)
o Ensure that all boardrooms are equipped with basic amenities (e.g., notepads, pens,
water, etc.)
o Ensure that the feng shui tokens and charms are in the right place and functioning
properly.
o Ensure that all offices have adequate stocks of water and other necessities.
Coordinating appointments and meetings, and boardroom usage using the Whatspot Calendar
and Boardroom RaiseATicket websites.
Prepare the boardrooms daily. Ensure that the facilities are plugged-in before the start of the
first meeting of the day and plugged-out at end of day.
Ensures operation of equipment by completing preventive maintenance requirements.
Maintains equipment inventories.
Coordinates repairs to office equipment and other assets to supplier/contractor and Business Development department.
Process delivery/pull out permits, work permits for office movements.
PURCHASING
Purchasing office and warehouse supplies and equipment and maintaining proper stock levels.
Maintains supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintains a list of suppliers for supplies, repairs & maintenance and others for easy reference.
Prepares and monitor invoices.
ADMIN TASKS
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Provides information by answering questions and requests.
Handles sensitive information in a confidential manner.
Performs other tasks that may assigned from time to time.
**The Office Administrator will be assign in the Front Desk / Reception area
**Head Office is located at BGC Head Office.
Job Type: Full-time
Salary: Up to Php20,000.00 per month
Benefits:
- Employee discount
- Health insurance
- Opportunities for promotion
- Pay raise
- Promotion to permanent employee
Schedule:
- Monday to Friday
Supplemental pay types:
- 13th month salary
Expected Start Date: 06/29/2023
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